Abstract
Kontact calendar allows you to organize and co-ordinate tasks and events. If you have configured Kontact to work with the Kolab server as described in the configuration part of this chapter, calendar information of all other users will be available for you and events will be synchronized via the Kolab server.
To see the calender interface, click the icon in the left hand panel.
As shown in Figure 10.9, “The Kontact Calendar Interface”, the Kontact calendar interface displays To-do items, your days' itinerary and calendar month.
If you have a meeting on the current day, Kontact displays the meeting times with its subject in the Itinerary window. If you wish to organize a new event:
You will notice that the times selected previously are noted as the start and end times of the event. The duration is automatically marked as busy but can be set as free.
Select the check-box and the number of minutes before the event that you wish to receive the reminder. A sound file may be used to signal the reminder by clicking the note icon.
To associate categories to the event:
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To add a new category type, click the button in the Select Categories dialog and type your new category name. |
To invite other users to this event, click the Attendees tab. It is possible to add users by clicking the button. This creates a new user with empty fields. Simply fill in the blanks with the appropriate values.
Stored contacts may be accessed by clicking the Select Addresses button. This opens the Select Addresses window. Select the contact you wish to invite to the event and click .
If this event is going to occur on a regular basis, click the Recurrence tab. Select the check-box and the recurrence option will be enable.
In the Recurrence Rule section, select the frequency with which your event will recur, either daily, weekly, monthly or yearly. You may also add an end date to the recurring event and special exceptions. For example, if your meeting occurs at midday on the 25th of every month, you may wish to add the 25th of December as a special exception when this event will not take place.
By clicking on the Gantt tab, you will see that it is possible to see the calendar information for invited users.
When you have configured your event click . As shown in Figure 10.9, “The Kontact Calendar Interface”, the event is now marked in the main calendar interface.
To-do items may be jobs you wish to do yourself, or tasks which need to be fulfilled by a group of users. The Kontact task systems functions in a similar way to the event system.
To create a new to-do item, write the name of your new task in the To-do items text box in the Kontact calendar interface and press Enter. If you are using a groupware server the Resource Selection dialog will pop up. Choose the resource you wish to use and click . If you are not linked to a groupware server, this event will automatically be saved locally. The to-do item you have just created will appear in the to-do summary. To edit this item double click on the to-do name. The Edit To-Do window will open.
Most importantly with to-do items, you can edit the items priority and percentage completed.
As with events, you can edit the title, name, start and end times, attendees and attachments. When you have edited the to-do item, click .
When you have edited your event, click the icon in the left-hand panel of the Kontact window. You will see the event in the summary.